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As
filers prepare their 2009 records for reporting to recipients
and the IRS, a review of some of the important upcoming due
dates in the filing process is provided below. These charts
show the statutory due dates for many commonly filed information
returns, payee statements, and withholding tax returns, including
forms and dates relevant to electronic filings of information
returns. In addition, the charts describe certain forms needed
to obtain an extension of time to file from the IRS.
Special
Points for Requests for Extensions of Time to File
To request
an “automatic” 30-day extension of time to file
information returns with the IRS, Form 8809, Application
for Extension of Time to File Information Returns, must
be submitted. This form cannot be used for requesting an
extension of time for furnishing recipient copies of information
returns. The Form 8809 request is automatically granted
if submitted by the return due date. No signature or explanation
is required by the filer on Form 8809. Filers needing a
second 30-day extension must complete the form in its entirety,
including a signature and a detailed explanation. The second
extension request is not automatically granted. A letter
will be issued by the IRS explaining approval or denial
of the request. Filers can complete and submit Form 8809
through the IRS's’ electronic filing system, FIRE (accessible
at: http://fire.irs.gov),
instead of submitting on paper.
To
request an extension of time to furnish recipient copies
of information returns, a letter must be submitted by
the return due date to the IRS. The letter must state the
following information:
-
Payor
name, address, and tax identification number
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Type(s)
of return(s)
-
Specify
the extension request is for recipient statements
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Reason(s)
for delay(s)
-
Signature(s)
of Payor(s) or authorized person(s)
Updates
for 2009 year
-
Forms
1099-B: The due date for furnishing recipient copies is
February 16, 2010.
-
“Consolidated
reporting statements” to recipients, which generally
includes information reported on Forms 1099-INT, -OID,
-DIV are extended to February 16, 2010 if the requirements
of Notice 2010-09 are met
Filing
Returns for Payments Made to U.S. Persons
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Form
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Due
Date
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How
to Request an Extension
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Form
945:
Annual return of withheld federal income tax
– filed with the IRS
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February
1, 2010, (February 10, 2010, if deposits were made on
time and in full)
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N/A
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Forms
1099 series:
Recipient copy
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February
1, 2010
Note above indicated exception to this date
for Forms 1099-B (Notice 2010-09)
March
15, 2010 for required statements
of WHFITs by
trustees and
middlemen
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Send
letter to IRS/ECC-MTB no later than the due date for
mailing to recipients. If filing an extension request
electronically see Publication 1220, Part D, Sec. 4.
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Forms
1099 series:
Filed with the IRS
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March
1, 2010 for paper forms
March
31, 2010 when filing electronically
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File
Form 8809 no later than March 1, 2010 for an additional
30 days. If filing an extension request electronically,
see Publication 1220, Part D, Sec. 2.
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Form
1096:
Transmittal form for filing Forms 1099, with the IRS
on paper
No
transmittal form if filing electronically.
See Pub. 1220 for specifications
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See
applicable filing
dates for each form
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Filing
Returns for Payments Made to Non-U.S. Persons and Foreign
Entities
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Form
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Due
Date
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How
to Request an Extension
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Form
1042:
Annual withholding tax return – filed with the
IRS
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March
15, 2010
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File
Form 7004 no later than March 15, 2010 for an automatic
six-month extension. See Form 7004 instructions.
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Form
1042-S:
Recipient copy
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March
15, 2010
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Send
letter to IRS/ECC-MTB no later than
March 15, 2010, to request an extension – see Form
1042-S instructions for full mailing address. Generally,
extensions will not exceed 30 days.
Extensions
for more than 10 withholding agents must be submitted
electronically. See Publication 1187,
Part D.
Form
8809 may not be used.
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Form
1042-S:
Filed with the IRS
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March
15, 2010
See
Pub. 1187
concerning
specifications for
filing these returns electronically.
A
nonqualified intermediary (NQI)
using the alternative procedure of the
final regulations
must provide income allocation information
to the upstream
payor by
February 1, 2010.
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File
Form 8809 no later than March 15, 2010 for an automatic
30-day extension. This form may be used for extensions
applicable to Forms 1042-S filed on paper or electronically.
Form
8809 may be completed online through the IRS FIRE system
for requesting the automatic extension. For requesting
an extension for 10 or fewer withholding agents, the
form can be completed via the FIRE system or by mailing.
See
Publication 1187, Part D for further information.
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Form
1042-T:
Transmittal form for filing Forms 1042-S with the IRS
on paper only
No
transmittal form if filing electronically. See Pub.
1187 for filing specifications.
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See
Form 1042-S filing date above.
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Electronic
Forms
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Form
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Due
Date
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How
to Request an Extension
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Form
4419:
Application for Filing Information
Returns Electronically (FIRE)
Note:
A separate Transmitter Control Code (TCC) is required
for filing Forms 1099 and 1042-S
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Form
4419 must be filed
at least 30 days prior to
the due date of the return. This form must be filed
to obtain approval to file electronically. Once approved,
there is no need to reapply for subsequent years.
Note:
Electronic filing is mandatory if 250 or more information
reporting forms are required to be filed. This requirement
applies separately to each type of form. IRS encourages
other withholding agents to file electronically.
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N/A
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Form
8508:
Request for Waiver from Filing Information Returns Electronically
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Should
be filed at least
45 days before the
return due date.
Hardship grounds should be asserted for obtaining this
waiver. See Pub. 1220 and Form 8508 for further information.
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N/A
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ANY
TAX ADVICE IN THIS COMMUNICATION IS NOT INTENDED OR WRITTEN
BY KPMG TO BE USED, AND CANNOT BE USED, BY A CLIENT OR ANY
OTHER PERSON OR ENTITY FOR THE PURPOSE OF (i) AVOIDING PENALTIES
THAT MAY BE IMPOSED ON ANY TAXPAYER OR (ii) PROMOTING, MARKETING,
OR RECOMMENDING TO ANOTHER PARTY ANY MATTERS ADDRESSED HEREIN.
The
information contained herein is of a general nature and is
not intended to address the circumstances of any particular
individual or entity. Although we endeavour to provide accurate
and timely information, there can be no guarantee that such
information is accurate as of the date it is received or that
it will continue to be accurate in the future. No one should
act on such information without appropriate professional advice
after a thorough examination of the particular situation.
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